Event Template

Instructions for Submitting Your Event Announcement to the Webmaster

  1. Answer the header questions below.

  2. Copy the template below to a word processor app like Office, Open Office, or Google Docs.  Make sure the app retains the hypertext links in the template.

  3. Modify the template by replacing the bracketed (<>) instructions and the brackets with your own text.  Don't forget to remove the brackets (<>).  Some sections of the template contain boilerplate text.  You may also make changes to the boilerplate text in order to make it appropriate for your particular event.

  4. Save your modified template as an Office (.docx) or Open Office (.odt) document file.

  5. Email your saved document file, along with the header answers, to the Webmaster.  If you have any good photos of scenery or orienteering activity in the event area, feel free to attach them (along with photographer names).

 

Header Questions

 

What is the name of your event?
What courses will be offered?
Who is the course setter? 
Who is the meet director?

Who took the photo(s) (if attached)?


Template (Version 8/18/22)

 

<you may write an optional paragraph here to introduce or highlight your event>


Location:  <describe the location of your event here>

Courses:  <describe your courses here>

Maps:  <describe the course maps here> Maps will be provided to all participants at the event site.


Schedule:

  • <insert a time here> Free beginners’ clinic starts.  Please arrive 15 minutes early if you wish to attend.

  • <insert a time range here> Check in.

  • <insert a time here> First chance to start.

  • <insert a time here> Last chance to start.

  • <insert a time here> Courses close.

 

Registration:  Pre-registration is required in order to keep an eye on crowd size and prepare the right number of maps.  See the "Fees" section below for information on coupon codes to use for member and junior pricing.  Everyone must register as an individual even if you plan on going as a team.  See who has already signed up.  Registration has not opened yet, so please check back later to register.  Registration closes at <insert a time and date here>.  <provide link for pre-registration> <provide link for who has signed up>


Directions and Parking:  <insert your directions and parking instructions here, and provide a link to your Google Maps vicinity map>


What to Bring:

  • Safety whistle is required (whistles can be purchased on site for $1)

  • Compass (compass can be rented on site for $1)

  • Water (and snacks if desired)

  • Watch or phone (so you can finish on time)

E-punch:  This event uses e-punching for timing and punch verification. We'll show you how to use it if you've never done it before and we'll have e-punch sticks for rent ($2) if you do not have your own.


Fees: 

  • Adults: $8 (member), $12 (non-member)

  • Juniors (11-20): $6

  • Kids (0-10): free w/adult

 

Coupon Codes to use at Registration:

  • "AZClub" for adult members of TSN (Tucson) or GPHXO (Phoenix)

  • "Junior" for juniors 11-20.

  • "KID" for children 10 and under (please register even though it's free—we need a headcount and a waiver for each participant).

 

Friend-For-Free: Members may bring one qualified guest for free to this event.  To qualify your guest must never have attended a Tucson Orienteering Club or other OUSA club event before and must accompany you to the event. Fill out a Friend-For-Free entry pass and bring it with you to this event. <or> Have your friend use coupon code "FRIEND" at registration.

Youth Participants: All participants under 18 must provide a waiver signed by a parent or legal guardian. If you plan to bring a minor without their parent/guardian, then please download a copy of the Waiver and Permission to Participate form and have it completed and signed by a parent/guardian before you bring it with you to the event. For more details, see our instructions sheet.

 

Covid Safety: Please wear a mask during check-in before and after your run and any time you are unable to keep distance from other people. Do not show up if you are feeling unwell.

 

Other Safety Information: To ensure that all are safe, everyone, whether finished with the course or not, must check in formally at Start/Finish before courses close and before leaving the event site.